The facilities of the University Club are available for rental to groups and organizations under the sponsorship of a member in good standing. Prior to completing the form, you must email or call the House Manager (902-385-4112) to ensure the UClub is available for your event.
A reminder of the responsibilities of the sponsoring member: the sponsoring member must be in attendance at events. The sponsoring member accepts responsibility for all charges incurred as a result of the booking. This includes unaccounted for bar charges. This also includes extra cleaning charges that may be added if facilities are not left in the condition in which they were found. Sponsors are responsible to ensure clean-up is completed (e.g., dishes washed and/or dishwasher loaded, barbeque cleaned, tables wiped down, garbage/re-cylables sorted and bagged). Sponsors are also responsible for arranging the opening and locking up the Club for the event (either directly themselves, or with the House Manager/Bartender).
A reminder to those using our facilities: the UClub is a non-profit society that tries to maintain reasonable pricing for services, facilities, and events for our members. The revenue we generate through bookings/rentals helps us maintain the building infrastructure, so we can continue to offer a place where our members, their guests, and the Acadia community at large, can relax, retreat, and reinvigorate. We thank you for your support through your ongoing bookings. Please contact one of the current members of the Executive if you would like to discuss our facilities.
Please read additional UClub Booking Information here.
Updated information, effective as of August, 2018
Basic daytime rental rate for a morning or early afternoon reception or meeting is $50. This does not provide access to the kitchen, bbque, or games room (No kitchen access means no use of dishes, cutlery, stove, dishwasher, fridge). There is no access to the bar, except to members. Catering/food may be brought in, with clean-up by the sponsor/group. Event should be completed by approximately 5 PM. If there are 25 people or fewer, there is no requirement for the House Manager/Bartender to be in attendance (the sponsor must be in attendance). If there are over 25 people, there is a requirement to have the House Manager/Bartender for a minimum of 2 hours.
Need kitchen access? Add $30. This also gives you access to the bbque and non-exclusive use of games room.
If you require the House Manager/Bartender (over 25 people), you must add a minimum of $30 (2 hours).
Late Afternoon/Evening Rental (4 PM onward)
Basic late afternoon or evening rental rate for a reception, meal or other event is $125. This provides access to the kitchen, bbque (if wanted), bar (if wanted), and limited (non-exclusive) use of games room. Catering/food may be brought in, with clean-up by the sponsor/group. All late afternoon/evening events require a House Manager/Bartender for minimum of 3 hours (regardless of number of people attending), and this cost is included in this pricing. A reminder: The sponsor is still expected to be in attendance.
If the event is over 3 hours, add an additional $15/hour for House Manager/Bartender.
Games Room Rental
If sponsoring member wants to book exclusive use of the games room as part of an event, add $25.
To continue and book the UClub facilities, fill out the form/fields below.
Do you require the bar to be open for this event?
Do you require the bbque to be available for this event?
Facility Booking Charges (Check all that apply)
Basic Daytime Booking (Does not include kitchen, bar, BBQue, or games room access. No kitchen access means no use of dishes, cutlery, stove, dishwasher, or fridge. Food/catering can be brought in)
Late Afternoon/Evening Booking (Includes kitchen, bbque, & bar access, limited games room access, & minimum of 3 hours of Bartender/House Manager).
If the Contact for this event is different from the Sponsor, please complete the next three fields.
I have contacted the House Manager to check on availability of the facilities.
I am a member in good standing.
I will be in attendance at this event (If the sponsoring member is not able to attend a daytime event, identify a responsible staff member/designate to oversee this event in "Additional Information" section).
I understand that I am accepting responsibility for all charges incurred as a result of this booking. This includes unaccounted for bar charges. This also includes extra cleaning charges that may be required following events if facilities are not left in the condition in which they were found.
I understand that I am responsible for arranging the opening and locking up the Club for this event.
By pressing submit, I acknowledge these terms.
NOTE: You should receive immediate confirmation when the form is submitted. If you do not complete all of the mandatory fields, the form will not submit. If in doubt, email email@example.com.